The Office Assistant reports to the Executive Producer and provides administrative and organisational support to the London team. They act both as front of us for clients and incoming calls, and as the first point of contact for the studio managing the team diaries and ensuring the office areas are maintained and presentable. The position holder will maintain the appearance for the London studio and think of ways to create an environment that is exciting and creative.

Main Tasks:Act as Front of House
Provide administration support to the Executive Producer and New Business Coordinator
Maintain the office & facilities
Prep meetings rooms for client visits
To ensure that Production, Sales and the Office are all working in cohesion
Diary management for Executive Producer & New Business Coordinator
Organising events for the team and external clients
Organising catering for meetings for artists and clients
Flight and travel arrangements for the company
Assist with Marketing work with LA office
Updating and maintaining the contacts list
Issuing visitor IDs and NDAs
Looking after the DVD library
On occasion assist with sales - setting meetings, data entry & research for Exec Producer and New Business Coordinator
General office administration tasks
Resolving any faults in the office that may not work and escalate when required
Ad hoc project involvement when needs/projects arise
Scheduling meeting room bookings
Help organise marketing events

Required Skills:Previous experience within an admin support role or production assistant
Excellent communication skills
The ability to work under pressure
Proactivity and ability to use initiative
Reliable and responsible attitude
Very good organisational skills
To have a can-do attitude
Good computer skills
Excellent levels of attention to detail
Upbeat and positive disposition