JOB PURPOSE

To provide the highest level of administrative support to the Head of Popular Factual, Head of Factual Entertainment and Commissioning Editors.

KEY RESPONSIBILITIES

• PA to the Head of Popular Factual, Head of Factual Entertainment and Commissioning Editors, providing full administrative support including diary management, travel arrangements, arranging events, dealing with general correspondence and expenses filing.
• Ensure visitors to the department are handled appropriately
• First point of contact for production companies and on/off screen talent

JOB FACTORS

Technical & Professional Skills

• Solid PA experience in a demanding, fast paced environment
• Strong diary management experience with the ability to juggle busy schedules with fast and changing diaries.
• Professional telephone manner.
• Advanced MS Office skills - PowerPoint, Outlook, Word, Excel, Adobe Flash player
• High level of organisation skills, attention to detail and initiative.
• Experience of handling confidential/sensitive material.
• A good awareness of C4 business areas.
• Good communication skills - both verbal and written
• Demonstrable interest in television and the media

Personal Specification

• Ability to cope in a very busy environment and to perform in high-pressured situations, to be able to prioritise and cope with several tasks at once.
• To have and use initiative, but also be able to respond to orders and have a willingness to do whatever is required, however mundane.
• Ability to prioritise tasks and work effectively without supervision.
• Excellent interpersonal skills.
• Ability to be part of a team, work well with others in an open-plan department and deal politely with visitors from other companies.
• Possess a keen attitude and a willingness to learn.
• Flexibility, patience, perseverance and commitment to get the job done.
• Ability to work with confidential materials and issues.
• Always display a helpful attitude whilst managing diaries carefully and sensitively.